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The James A Vohs Award Spring 2000 / Vol 4, No 2 |
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Bright
Systems®: A Total Quality Management Project to Improve
Children's Health. The pilot project for Bright Systems®: A Total Quality Management Project to Improve Children's Health was initiated in Pleasanton in 1991 and 1992 and implemented Regionwide in Kaiser Permanente Northern California (KPNC) in 1997. Table 1 shows the Project Team and Contact Person. Background Fifty percent of all visits to a pediatric department are considered preventive visits, or health supervision visits. A health supervision visit focuses on primary as well as secondary prevention through risk assessment, anticipatory guidance (provider counseling), screening tests, and immunizations. Routine health supervision visits are an important way to keep children healthy.5-7 Office systems have been studied as a way to improve the delivery of preventive services and have demonstrated effectiveness at improving cancer screening and physician counseling.8-14 Office systems have been defined as a series of routines supported by the shared responsibilities of all practice personnel as well as by various tools.9 Tools that have been studied include flowsheets, chart stickers, structured encounter forms, patient information, and questionnaires.15-27 Total Quality Management (TQM) has also been suggested as a way to improve the delivery of preventive services.29,30 Injury prevention and environmental tobacco smoke counseling have been identified as high priorities for health supervision.31-34 Injuries are the leading cause of death in children and adolescents beyond the first year of life and in 1986, more than 22,000 US children aged 0 to 19 years died of injuries. Injuries are estimated to be responsible for 600,000 hospitalizations and 16 million emergency department visits each year. The annual medical cost of childhood injuries is estimated to be over $7.5 billion.35-37 The effectiveness of physician injury prevention counseling has been demonstrated in several studies.33,34,38 In addition to injuries, smoking and exposure to environmental tobacco smoke (ETS) pose serious threats to children's health. Approximately 43% of children two months to 11 years of age live in homes with at least one smoker. Exposure to environmental tobacco smoke is associated with sudden infant death syndrome (SIDS), bronchiolitis, acute otitis media, middle ear effusions, asthma, altered lipid profiles, and cancer. Environmental tobacco smoke contributes to an estimated 6200 childhood deaths and $4.6 billion in direct medical expenses every year.31,32,39 The effectiveness of brief physician counseling reinforced by written patient information on changing health behaviors has been demonstrated in several studies.40-42 Despite the demonstrated effectiveness of comprehensive health supervision, studies have shown that the amount of time spent during the health supervision visit to deliver anticipatory guidance is often limited to 8.4% of the total visit time.43 Other studies have demonstrated that injury prevention counseling is covered less than 50% of the time.44-46 Few pediatricians routinely take parent smoking histories.47 Behavioral concerns from parents are also often not covered.44,45 Process The success of the program spread rapidly, and four clinics implemented the program in 1993. Regional Health Education (RHE) Matching Grant funds were obtained in 1994 to support the dissemination of the program. The dissemination of Bright Systems® followed the process described by Rogers in "Diffusion of Innovations."48-50 The early adopters would not use the program without adaptation and made significant improvements in the office system tools as part of the adaptation process. It became clear that adaptation would have to occur to achieve widespread dissemination. RHE staff provided on-site facilitation to overcome local barriers to implementation and support for local adaptation. Later it was decided to use the entire PRECEDE model of change (Figure 2)51-52 and utilize predisposing, enabling, and reinforcing strategies at each new site. Customer contracts were used to set limits on the degree of local adaptation. The Safety Questionnaire preimplementation data were used to focus the injury prevention counseling (Speed Charting) and written parent information (Healthy Kids--Healthy Futures) on the specific safety issues identified by the service population. Physician consensus was also used to adapt the office system to each clinic. The adaptation of the office system through the combined use of parent safety behavior data and physician consensus had four significant outcomes:
The adaptability of Bright Systems® clearly separated this office system from other "out-of-the-box" office systems such as "Put Prevention into Practice," which has had difficulty gaining acceptance.13,14 Adaptation of the office system was followed by implementation and postimplementation Safety Questionnaire data collection and analysis. On-site surveys and chart reviews were also performed at all facilities to determine the actual use of the system. Postimplementation Safety Questionnaire data were presented to each facility with suggestions for continued improvement. With the improvements of the office system from the "early adopters" and refinement of the implementation process, dissemination entered the "middle adopters" phase of diffusion.47 This phase was characterized by rapid dissemination. In order to meet the increased customer demands, additional funding was acquired from the Successful Practices Implementation Program in 1996. The Health Questionnaires (for health risk assessment) were added to the basic office system in 1996 as part of the "Guidelines for Prevention and Health Promotion" implementation strategy. The "late
adopters" phase was characterized by a slower pace of dissemination.48
Outreach (academic detailing) was used to encourage participation. The
last six sites participated in a large parent survey (Pediatric Survey),
which provided the data on improved physician counseling. Complete KP
Northern California dissemination was achieved in 1997. Objectives
Methodology The development and diffusion of Bright Systems® involved a multidisciplinary team (Table 1) spanning a range of departments and committees throughout TPMG, KFHP/H, and the California State Government, including: Kaiser Foundation Health Plan/Hospitals
Bright Systems® targets all children from birth to 19 years as well as their families. In Northern California, this program addresses the preventive health needs of nearly half of all members. The Permanente Medical Group
California State Government
Products
Bright Systems® covers a wide variety of health topics and particularly stresses injury prevention and environmental tobacco smoke counseling. The office system was extensively evaluated and demonstrated improvements in physician counseling, parent safety behaviors, and physician satisfaction. Dissemination of the program to KPNC and four other KP Regions used the cutting-edge strategies from Green51 and Rogers.48-50 Measures Pediatric
Survey Safety
Questionnaires Physician
and Practitioner Survey Results Seven hundred forty-one parents of children aged 18 to 24 months completed the preimplementation survey, and 575 completed the postimplementation survey. Parent recall of the anticipatory guidance given by the physicians at the 18- to 24-month health supervision visits are shown in Figure 7. Significant improvements (p < 0.001) in the delivery of anticipatory guidance were reported for environmental tobacco smoke (26%), syrup of ipecac use (11%), car seat use (19%), supervision around water (23%), window locks on upper-story windows (26%), and reducing risk of choking (17%). Safety
Questionnaires Three hundred thirty-one parents of children aged 9 to 11 months completed the preimplementation survey, and 440 completed the postimplementation survey (Figure 9). Parents at the 9- to 11-month visit reported improvement (p < 0.05) in turning down the water temperature to less than 120°F (10%). This improvement corresponds with the 24% increase in provider counseling for risk reduction noted at the 4- to 6-month visit (Figure 6). Three hundred seventy parents of children aged 15 to 18 months completed the preimplementation survey, and 513 completed the postimplementation survey (Figure 10). Significant improvements (p < 0.05) in parents' self-reported safety behaviors at the 15- to 18-month visit were demonstrated for preventing poisoning (5%), preventing falls (8%), avoiding choking foods (9%), and knowing the Heimlich maneuver (13%). Improved
Physician and Practitioner Satisfaction Improved
Member Satisfaction Evaluation Innovation
and Leadership Transferability Summary
and Conclusions
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Diffusion of Innovations. 4th ed.. New York: Free Press; 1995. 49. Landrum B. Marketing innovation to nurses, Part 1: How people adopt innovations. J Wound Ostomy Continence Nurs 1998;25:194-9. 50. Berwick D. Spreading innovation. Qual Connect 1997;6:1-3. 51. Green LW, Kreuter MW. Application of PRECEDE/PROCEED in community settings: health promotion planning: an educational and environmental approach. 2nd ed. Mountain View, Calif: Mayfield;1991. 52. Thompson RS, Taplin SH, McAfee TA, Mandelson MT, Smith AE. Primary and secondary prevention services in clinical practice: twenty years' experience in development, implementation, and evaluation. JAMA 1995;273:(14:)1130-5. 53. Right timeright place: managed care and early childhood development. Children Now June 1998. 54. Miller TR, Galbraith M. Injury prevention counseling by pediatricians: a benefit-cost comparison. Pediatrics 1995;96(1 Pt 1):1-4. 55. Davis DA, Thomson MA, Oxman AD, Haynes RB. 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